Search Jobs

Seeking a professional, organized, and customer-focused Receptionist to serve as the first point of contact for all visitors and callers. This individual will manage front desk operations, support internal teams, and ensure a welcoming and efficient office environment. The ideal candidate will possess strong interpersonal skills and the ability to interact effectively with senior-level executives, property managers, clients, and vendors while maintaining exceptional customer service standards.

Responsibilities

• Open office each morning by unlocking doors and turning on lights; secure reception area at closing.
• Manage company phone lines, screen and direct calls appropriately.
• Check and distribute emails, faxes, and voicemails; forward communications to appropriate team members.
• Greet visitors, confirm appointments, notify appropriate staff, and ensure a professional and welcoming experience.
• Maintain a clean, organized, and well-stocked reception area.
• Update and maintain phone lists, email lists, and reference materials.
• Open, stamp, sort, and distribute incoming mail.
• Log all incoming and outgoing packages; coordinate FedEx, UPS, and courier pick-ups.
• Assist with preparation of community mailers.
• Alert appropriate personnel regarding customer concerns or complaints.
• Support the Executive Assistant and other team members as needed with supervisor approval.
• Manage postage machine responsibilities.

Shift: Monday-Friday 8:30a-5p

Qualifications

• Prior experience as a Receptionist, Office Manager, Administrative Clerk, or Administrative Assistant required.
• Strong working knowledge of general office procedures and front desk operations.
• Intermediate to advanced proficiency in Microsoft Office (Outlook, Excel, Word).
• Familiarity with operating and accounting policies and procedures (experience with Jenark Access a plus).
• Excellent verbal and written communication skills.
• Strong organizational skills with high attention to detail.
• Professional demeanor with the ability to maintain confidentiality.
• Ability to multi-task and prioritize in a fast-paced environment.
• Ability to perform general office duties.
• Ability to communicate clearly in person and over the phone.
• Ability to interpret and relay detailed instructions accurately.
• Visual ability to work effectively on a computer and read written materials.
• Ability to lift, push, pull, or carry up to 25 pounds.
• May be required to climb stairs depending on building structure.

For immediate consideration, send your resume to mmercer@nri-staffing.com