We are seeking an energetic, personable, and dependable individual to join our dynamic team responsible for managing a large government campus. The Property Assistant will provide administrative support and assist the Property Management Team with day-to-day operations. The ideal candidate will be organized, tech-savvy, and able to thrive in a fast-paced environment.

Responsibilities

• Support the on-site property management office by managing office and kitchen supplies, maintaining proper inventory levels.
• Provide support for copiers and IT issues.
• Set up meeting appointments and coordinate the office calendar.
• Maintain and manage the visitor access database.
• Ensure vendor/contractor security clearance and access requirements are obtained proactively.
• Create purchase orders and process invoices according to workflow approvals.
• Prepare contracts for signature and update project folders.
• Assist in scheduling and coordinating contract services such as landscaping, trash removal, pest control, maintenance services, and inspections.
• Assist with routine property and site inspections, noting deficiencies, and recommending and implementing solutions.
• Perform general administrative duties including copying, updating/distributing weekly reports, maintaining organized electronic records, and preparing monthly financial reports.
• Plan and coordinate appreciation events and other special events for staff.
• Develop and maintain relationships with building staff, tenants, and contractors.
• Assist with other tasks and responsibilities as needed.

Requirements:

• Bachelor's or Associate's degree (preferred).
• Minimum 2 years’ experience in a support role, preferably in property management, construction, or related fields.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Comfortable working in a fast-paced environment.
• Strong communication skills and ability to present professionally in a corporate setting.
• Must be willing to obtain a Top-Secret security clearance, including a full-scope polygraph.
• Must pass a federal background check.
• No personal cell phones, tablets, or similar devices allowed on property. Family contact will be through a desk phone.
• Ability to work with an escort on-site until clearance is obtained.
• On-call availability for emergencies outside of regular hours.

For immediate consideration, send your resume to mmercer@nri-staffing.com