Our client in the non-profit industry is seeking a Projects Meetings Contracts & Accounting Coordinator to support the Membership and Meetings Teams. The Projects Meetings Contracts and Accounting Coordinator is responsible for the management and maintenance of a portfolio of contracts and invoices related to the client's project meetings. If this sounds like you, we are looking for someone with experience in research, writing, and project coordination of functional contracts and accounting.

Candidates must be able to:

• Input project and budget information in the accounting software used to monitor program activity
• Maintains calendars of due dates and deadlines for the Project Meetings portfolio of Grant, Contract and Sub-Award Agreements
• Maintains various spreadsheets and schedules used to calculate and record contract and accounting activity
• Produce financial reports, spending projections, and revenue calculations, when and where appropriate
• Examine award documents; identifying all conditions, deadlines, and responsibilities in the award documents
• Reviewing requests for payments from subcontractors, consultants, and vendors.
• Acting as a point of contact between Contract Department and Meetings Team, as well as Meetings Contractors,  in the process of accounts payable verification
• Review contractor, subcontractor, and vendor invoices to ensure that all costs are in accordance with contract and finance requirements. 
• Verify the execution of funds in accordance with the approved budget allocations
• Responsible for using the Airtable program for contracts management, day to day activities of updating contract database information

Qualifications:

• Bachelor's degree in relevant professional field with a minimum of 1-3 years of relevant experience and/or advanced technical training; or equivalent combination of education and experience, including a relevant certification. An advanced degree may be substituted for work experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to use various project management tools such as Smartsheet and Airtable Spreadsheet and word processing software experience required
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume
• Ability to speak effectively before groups of customers or employees of the organization
• Ability to write routine reports and correspondence