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We are seeking an experienced and results-driven Portfolio Manager to oversee the daily operations, administrative functions, and financial performance of a portfolio of 10–12 residential communities, including condominiums, HOAs, and cooperatives. This is a full-time, onsite role ideal for a professional who thrives in a fast-paced environment and brings strong leadership, operational expertise, and customer service skills.

Responsibilities

• Oversee all aspects of association operations across a portfolio of 10–12 properties, ensuring efficient, compliant, and high-quality service delivery.
• Maintain accurate records of property operations and Board activities.
• Prepare and present detailed monthly management reports for Boards of Directors, including inspections, contract updates, violations, and insurance matters.
• Develop annual budgets for Board review and monitor financial performance throughout the fiscal year.
• Serve as the primary liaison between Boards of Directors and management teams.
• Ensure compliance with community rules, regulations, and governing documents.
• Coordinate competitive bidding processes and manage vendor contracts.
• Conduct routine (weekly) property inspections of buildings, grounds, and amenities to uphold quality and compliance standards.
• Oversee preventative maintenance programs and maintain proper documentation.
• Manage contractor performance, ensuring all required documentation is current (e.g., certificates of insurance, warranties, lien releases).
• Provide recommendations on energy efficiency initiatives and capital improvement planning.
• Maintain a comprehensive contract calendar, tracking renewals and bid timelines.
• Lead incident reporting and insurance claims; support Boards with disputes or litigation as needed.
• Assist in developing and implementing standard operating procedures for maintenance and operations.

 Please note: This posting is for ongoing future opportunities, responsibilities and salary vary depending on the specific role.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years’ experience managing condominiums, HOAs, or cooperative communities, across multiple properties.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong financial acumen, including budget development and report analysis.
• Excellent organizational, project management, and analytical skills.
• Strong communication and conflict-resolution abilities.
• Knowledge of building systems and property maintenance best practices.
• Experience supervising staff and managing vendor relationships.
• Valid driver’s license, reliable transportation, and appropriate insurance coverage required.
• Ability to travel between properties using a personal vehicle.
• Flexibility to attend Board meetings and accommodate scheduling needs based on management contracts.

For immediate consideration, send your resume to mmercer@nri-staffing.com