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A boutique law firm is seeking one organized, detail-driven professional to support an active probate and estate administration practice. This position is open at both the Junior Paralegal or Legal Administrative Assistant level — the right title and compensation will be determined based on the candidate's background and experience. You'll work closely with a solo practitioner, managing a caseload of 5 to 10 active estates at a time and serving as a key point of contact for clients and court personnel throughout the full life cycle of each matter. As the firm grows, there is real potential for advancement for the right person.

What You'll Do

• Prepare, organize, and file probate petitions, inventories, accountings, forms, and supporting documentation with Maryland courts (paper filing only — no e-filing)
• Manage estate administration cases from opening to closing, including asset location, deadline tracking, and coordinating withdrawals from the state
• Draft client correspondence and estate-related letters; prepare and send physical mailings
• Serve as a primary point of contact for clients and coordinate directly with the Registers of Wills office by phone regarding case status and filing requirements
• Assist with locating and inventorying estate assets as directed
• Maintain accurate, organized case files in both electronic and physical format
• Manage documents using Clio case management software and Microsoft 365, including PDF conversion and records management

What We're Looking For

For Legal Administrative Assistant candidates:

• High school diploma required; associate's degree, paralegal certificate, or some college preferred
• Minimum 3 years of experience in a law firm or legal setting
• Direct, hands-on exposure to probate or estate administration is a must
• Solid foundational knowledge of probate processes and terminology

For Junior Paralegal candidates:

• Associate's degree or certificate in Paralegal Studies from an ABA-approved program preferred
• 2 to 4 years of probate-specific experience strongly preferred
• Working knowledge of Maryland probate procedures and court filing requirements

For both levels:

• Proficiency in Microsoft 365 is required; experience with Clio or similar case management software strongly desired
• Strong written and verbal communication skills with a professional, client-facing presence
• Highly organized with the ability to manage multiple active matters and competing deadlines simultaneously
• Comfortable in a paper-heavy, document-driven work environment
• Professional demeanor and strong attention to detail

For immediate consideration, send your resume to mmercer@nri-staffing.com