Legal Administrative Assistant

Criminal & Civil Litigation

Northern Virginia | On-site

Position Overview

Our client, a boutique law firm in Northern Virginia, is seeking a Legal Administrative Assistant to provide high-level administrative and operational support to attorneys handling criminal defense and civil litigation matters. This role supports the day-to-day flow of the office and requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Fluency in Spanish is required to effectively communicate with clients.

Key Responsibilities

Criminal & Civil Litigation Support

• Assisting with filing documents in state and local courts

• Maintaining and organizing physical and electronic case files

• Supporting attorneys with document preparation, discovery organization, and case materials

• Communicating with clients, courts, and opposing counsel as directed

Administrative Support

• Answering and screening incoming phone calls and greeting clients professionally

• Managing attorney calendars, including court dates, deadlines, and appointments

• Drafting, formatting, and proofreading legal correspondence and administrative documents

• Preparing, scanning, photocopying, and assembling binders for hearings, trials, and meetings

• Opening, sorting, and distributing mail and correspondence

• Maintaining case management systems and ensuring filing accuracy

• Monitoring deadlines and supporting compliance with court rules

• Maintaining confidentiality when handling sensitive and privileged information

• Performing general administrative duties and other tasks as assigned

Qualifications & Requirements

• Prior experience as a legal administrative assistant, legal assistant, or law firm administrative professional

• Fluent in Spanish (spoken and written)

• Working knowledge of legal terminology, court procedures, and filing practices

• Proficiency in Microsoft Office (Word, Outlook, Excel)

• Strong organizational, proofreading, and multitasking skills

• Ability to manage competing priorities in a fast-paced environment

• Professional written and verbal communication skills

• Ability to work independently and collaboratively

• Ability to lift and carry files, boxes, or binders up to 25 lbs

Preferred Qualifications

• Experience supporting criminal defense or civil litigation practices

• Familiarity with Virginia and local court procedures

• Additional legal or administrative training