Construction/Property Management Administrative Assistant

McLean, VA

Posted: 12/06/2024 Employment Type: Administrative Assistant Industry: Construction Job Number: 49327-MM Pay Rate: $55,000+

Job Description

We are seeking an energetic, personable, and dependable individual to join our dynamic team responsible for managing and operating a large government campus. The Administrative Assistant will provide vital administrative support and assist the on-site team with daily operations. The role involves general office management, contract administration, tenant and vendor coordination, visitor access management, and event planning. The ideal candidate must thrive in a fast-paced environment.

Salary: $55,000 - $60,000

Responsibilities:

  • Oversee office operations, including ordering supplies, submitting IT helpdesk tickets, and coordinating maintenance for office equipment.
  • Manage visitor access database and security monitoring. Proactively gather access information and security requirements from vendors/contractors based on scheduled maintenance and projects.
  • Process work order requests for facilities, furniture, and custodial services.
  • Prepare vendor agreements, process invoices, and track payments using Nexus Payables.
  • Update meeting documents, calendars, and tracking logs (e.g., annual carpet and window cleaning schedules). Print and distribute meeting documents and financial packages.
  • Assist in scheduling and coordinating contract services such as landscaping, trash removal, pest control, and maintenance.
  • Support property management inspections and coordinate necessary inspections with Fairfax County and other agencies.
  • Manage fuel deliveries and radio repairs.
  • Maintain generator run hour logs and other environmental documentation.
  • Plan and coordinate appreciation events for engineering and custodial staff, as well as other special events.
  • Maintain an up-to-date emergency contact list and vendor list.
  • Ensure well-organized electronic records management.

 

For immediate consideration, email your resume to mmercer@nri-staffing.com

Job Requirements

Qualifications:

  • Bachelor’s or Associate degree; equivalent work experience will be considered.
  • Minimum of 2 years of experience in customer service or administrative support in property management, construction, or a related field.
  • Detail-oriented, organized, and proficient in computer skills.
  • Proficient with Microsoft Office Suite and Adobe Acrobat.
  • Must be a U.S. Citizen and either possess or be willing to obtain a Top Secret security clearance.

 

 

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Maiyah Mercer
Recruiter

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About McLean, VA

Ready to take your career to the next level in Mclean, Virginia? Explore our job opportunities in this vibrant area surrounded by innovation and growth. As a hub for tech companies and Fortune 500 corporations, Mclean offers a unique blend of professional opportunities and a charming community atmosphere. With world-class dining options, stunning art galleries like Colvin Run Mill, and access to outdoor activities at Great Falls Park, Mclean provides an ideal backdrop for both work and play. Join us in discovering the career potential and the enchanting culture that Mclean has to offer - your next adventure awaits!