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This role plays a critical part in litigation case management, document coordination, and day-to-day administrative support while collaborating with internal teams and external stakeholders. 

Responsibilities

• Maintain a regular in-office presence to support collaboration and workflow efficiency
• Coordinate litigation support, administrative projects, and attorney/client tasks
• Manage time entry, expense reporting, billing coordination, meeting scheduling, and matter openings
• Draft, format, and edit legal documents and correspondence in English and Spanish
• File legal documents with courts and agencies accurately and on deadline
• Collaborate with internal departments (Document Services, Finance, Practice Support, etc.) across multiple offices
• Support and monitor client billing, including billing codes, proofreading, rate adjustments, write-offs, and compliance with billing protocols
• Maintain organized and accurate records within the document management system
• Manage attorneys’ calendars, travel arrangements, and daily workflow needs
• Work overtime as required and assist with additional firm projects as needed

Qualifications

• Bachelor’s degree preferred
• Fluency in English and Spanish (written and verbal) required
• Minimum 6 years of legal secretarial or comparable legal experience
• International Arbitration experience preferred
• Strong organizational and multitasking skills with a team-oriented mindset
• Advanced proficiency in English grammar, spelling, and legal formatting
• Proficiency in:
  • MS Word, including document comparison tools
  • MS Outlook, including calendar and email management
  • MS Excel and PowerPoint
• Document management systems and web-based conferencing tools
• Solid understanding of legal billing, timekeeping, and financial processes
• Familiarity with court filing procedures and litigation workflows
• Excellent interpersonal and professional communication skills
• Ability to manage competing deadlines while maintaining confidentiality

For immediate consideration, send your resume to mmercer@nri-staffing.com