The Legal Secretary will deliver comprehensive administrative and client service support to attorneys, ensuring efficient legal practice operations and exceptional client service. This role plays a key part in litigation case management, as well as administrative coordination across internal teams and external stakeholders.

Responsibilities

• Maintain regular in-office presence to promote collaboration and operational efficiency.
• Coordinate litigation support activities, legal tasks, and administrative projects for attorneys and clients.
• Manage time entry, expense reporting, client billing, meeting scheduling, and matter openings.
• Draft, format, and edit legal documents and correspondence in both English and Spanish.
• File legal documents with courts and government agencies accurately and within deadlines.
• Collaborate with internal departments (Document Services, Finance, Practice Support, etc.) across multiple offices.
• Support and monitor client billing, including billing code application, proofreading, rate adjustments, write-offs, and compliance with billing protocols.
• Maintain organized records in the document management system and ensure best practices in file organization and task tracking.
• Oversee attorneys’ calendars, travel coordination, and daily workflow management.
• Work overtime as needed and assist with firm-wide initiatives or projects.

Qualifications

• Minimum of 6 years of legal secretarial or relevant experience required.
• Fluency in English and Spanish (written and verbal) required.
• Bachelor’s degree preferred.
• Litigation experience is essential.
• Exceptional organizational and multitasking abilities with a strong commitment to teamwork.
• Advanced command of English grammar, spelling, and legal formatting standards.
• Proficiency in Microsoft Office Suite.
• Document management systems and web-based conferencing platforms
• Solid understanding of legal billing, timekeeping, and financial processes.
• Familiarity with court filing procedures and litigation workflows.
• Strong interpersonal skills with a professional and client-focused communication style.
• Proven ability to handle multiple priorities, meet deadlines, and maintain confidentiality.

For immediate consideration, send your resume to mmercer@nri-staffing.com