Assistant Property Manager supports Property Managers with a total of approximately 800,000 square feet of commercial office and retail centers in the DC/MD/VA area. Assistant Property Manager will report daily to headquarter office in Potomac, MD, with frequent travel to assigned properties. This is an IN PERSON position, Monday-Friday, and the hours are 8:30am-5pm.

Responsibilities

• Assist with yearly budgets and budget reforecast. This includes use of MRI Software and creation of budget binders for owner review
• Daily communication with tenants, vendors, and engineers
• Review monthly reports and explain variances from the budget
• Code invoices and expenses using Nexus software
• Create tenant notifications and memorandums
• Prepare move in and out forms
• Serve as a liaison between access control-company and tenants while managing the distribution of building access cards
• Obtain and review bids from vendors and contractors and make recommendations for services to PM; Contract administration through completion
• Attend property inspection meetings and walk throughs
• Communicate and coordinate collections with delinquent tenants. This includes sending delinquency, deficiency letters, and tenant reconciliations
• Assist the legal department in preparing tenants for litigation
• Manage overtime HVAC and utility billing to tenants which includes creating and tracking invoices
• Create and send invoices for tenant bill backs with frequent communication to Property Accountants
• GSA invoicing for non-recurring costs
• Attend monthly GSA tenant meetings and report on any outstanding invoices as needed
• Ensure Certificates of Insurance for vendors are up to date
• Prepare annual jurisdiction utility benchmarking and ensure submission by due date

Qualifications

• BS or BA
• 2-3 years of Real Estate experience preferred
• Proficient with MRI Accounting Software
• Proficient with Excel and Word
• General Services Administration (GSA) experience
• Organization is critical.
• Excellent communication skills
• Ability to complete tasks in a timely manner and multi-task
• Proactive work ethic
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines