Assistant Property Manager - Direct HIre

Potomac, MD

Posted: 05/16/2023 Employment Type: Property Manager Industry: Administrative Job Number: 516APMMCM Pay Rate: 60K - 65K

Job Description

Commercial Property Management organization is seeking an Assistant Property Manager to  support their  Property Managers with a total of approximately 800,000 square feet of commercial office and retail centers in the DC/MD/VA area. Assistant Property Manager will report daily to headquarter office in Potomac, MD, with frequent travel to assigned properties. This is an IN PERSON position, Monday-Friday, and the hours are 8:30am-5pm. Client is motivated to hire! 


  • Assist with yearly budgets and budget reforecast. This includes use of MRI Software and creation of budget binders for owner review
  • Daily communication with tenants, vendors, and engineers
  • Review monthly reports and explain variances from the budget
  • Code invoices and expenses using Nexus software
  • Create tenant notifications and memorandums
  • Prepare move in and out forms
  • Serve as a liaison between access control-company and tenants while managing the distribution of building access cards
  • Obtain and review bids from vendors and contractors and make recommendations for services to PM; Contract administration through completion
  • Attend property inspection meetings and walk throughs
  • Communicate and coordinate collections with delinquent tenants. This includes sending delinquency, deficiency letters, and tenant reconciliations
  • Assist the legal department in preparing tenants for litigation
  • Manage overtime HVAC and utility billing to tenants which includes creating and tracking invoices
  • Create and send invoices for tenant bill backs with frequent communication to Property Accountants
  • GSA invoicing for non-recurring costs
  • Attend monthly GSA tenant meetings and report on any outstanding invoices as needed
  • Ensure Certificates of Insurance for vendors are up to date
  • Prepare annual jurisdiction utility benchmarking and ensure submission by due date

Resumes should be sent to Catherine Mitchell, 

Job Requirements


  • BS or BA preferred - will consider experience 
  • 2-3 years of Real Estate experience preferred
  • Proficient with MRI Accounting Software
  • Proficient with Excel and Word
  • General Services Administration (GSA) experience
  • Organization is critical.
  • Excellent communication skills
  • Ability to complete tasks in a timely manner and multi-task
  • Proactive work ethic
  • Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Catherine Mitchell
Senior Account Manager

Since 1991, I have had the pleasure of building relationships with clients, candidates and a great team at NRI. The philosophy is simple; honest communication, team work, accountability and passion. It has led me to new experiences, some great new friends and a fantastic network of contacts across diverse industries. The people I have met have shared their interests and we have found much in common; from family bonds including our four legged buddies; to favorite books ; to the great outdoors and the joys of gardening. This has led to the ability to have warm conversations; sharing ideas and conducting business with people I enjoy working with.

I value my network and welcome the opportunity to expand it.
  Please feel free to reach out to discuss your career!

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