Job Summary

The Administrative Assistant provides day-to-day administrative and operational support to ensure the efficient functioning of an office or department. This role supports managers and teams by handling scheduling, documentation, communication, and general office coordination in a fast-paced professional environment.

Key Responsibilities

• Provide administrative support to one or more managers or departments
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, review, and organize documents, reports, and correspondence
• Answer and route phone calls and emails professionally
• Maintain electronic and physical filing systems
• Coordinate meetings, including agendas, materials, and follow-ups
• Assist with data entry, tracking, and basic reporting
• Support onboarding tasks, office logistics, and internal coordination
• Order office supplies and liaise with vendors as needed
• Perform other administrative duties as assigned

Required Qualifications

• Previous administrative or office support experience
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Ability to handle multiple priorities and work independently
• Attention to detail and professionalism in handling confidential information

Preferred Qualifications

• Experience supporting executives or senior staff
• Familiarity with document management systems or CRM/ATS platforms
• Experience in a fast-paced or high-volume office environment
• Associate’s or Bachelor’s degree preferred but not required

Work Environment & Schedule

• Office, hybrid, or onsite environment depending on client needs
• Full-time or part-time; temporary, contract, or permanent opportunities
• Standard business hours with occasional flexibility required

To apply, please submit your resume to adam@nri-staffing.com