We are seeking an energetic, personable, and dependable individual to join our dynamic team responsible for managing and operating a large government campus. The Administrative Assistant will provide vital administrative support and assist the on-site team with daily operations. The role involves general office management, contract administration, tenant and vendor coordination, visitor access management, and event planning. The ideal candidate must thrive in a fast-paced environment.

Salary: $55,000 - $60,000

Responsibilities:

• Oversee office operations, including ordering supplies, submitting IT helpdesk tickets, and coordinating maintenance for office equipment.
• Manage visitor access database and security monitoring. Proactively gather access information and security requirements from vendors/contractors based on scheduled maintenance and projects.
• Process work order requests for facilities, furniture, and custodial services.
• Prepare vendor agreements, process invoices, and track payments using Nexus Payables.
• Update meeting documents, calendars, and tracking logs (e.g., annual carpet and window cleaning schedules). Print and distribute meeting documents and financial packages.
• Assist in scheduling and coordinating contract services such as landscaping, trash removal, pest control, and maintenance.
• Support property management inspections and coordinate necessary inspections with Fairfax County and other agencies.
• Manage fuel deliveries and radio repairs.
• Maintain generator run hour logs and other environmental documentation.
• Plan and coordinate appreciation events for engineering and custodial staff, as well as other special events.
• Maintain an up-to-date emergency contact list and vendor list.
• Ensure well-organized electronic records management.

Qualifications:

• Bachelor’s or Associate degree preferred; equivalent work experience will be considered.
• Minimum of 2 years of experience in customer service or administrative support, preferably in property management, construction, or a related field.
• Detail-oriented, organized, and proficient in computer skills.
• Proficient with Microsoft Office Suite and Adobe Acrobat.
• Must be a U.S. Citizen and either possess or be willing to obtain a Top Secret security clearance.