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The Accounts Payable Specialist will provide essential support for the daily, weekly, monthly, and quarterly processing of invoices, expense reports, reimbursements, and reconciliations. This role is perfect for someone who enjoys technology-driven, detail-oriented work and is comfortable learning new systems quickly.

Responsibilities

• Scan invoices into the P2P (Procure-to-Pay) system
• Monitor AP email inbox and respond to vendor inquiries regarding compliance or payment status
• Audit P2P invoices for accuracy and completeness
• Attach monthly Excel backup documentation as needed
• Reimburse management accounts, journal entries, and receipts
• Process in-house expense reports, including mileage reimbursements
• Process backcharges and assist with special AP tasks as needed
• Support other AP team members with ad hoc projects
• Reimburse corporate gas charges
• Review vendor statements and resolve discrepancies
• Manage Sales and Use Tax responsibilities
• Ensure timely and accurate financial documentation for reporting purposes
• Prepare quarterly reconciliation for A/P exchange and AIR exchange
• Collaborate with internal teams to verify accuracy and completeness of records

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Previous experience in Accounts Payable, finance, or office administration 
• Experience with invoice processing systems, P2P systems, or enterprise accounting software is a plus
• Strong computer proficiency and comfort learning new technologies quickly
• Proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables, VLOOKUP, etc.)
• Familiarity with digital invoice scanning, PDF management, and cloud-based document systems
• Ability to work in a paperless AP environment
• Highly organized and detail-oriented with strong accuracy in handling financial documents
• Ability to prioritize tasks and manage multiple deadlines in a high-production environment
• Strong written and verbal communication skills to effectively interact with vendors and internal teams
• Problem-solving skills and proactive attitude in resolving discrepancies or issues
• Demonstrates professionalism, positivity, and adaptability, avoiding office politics
• Quick learner with the ability to adapt to changes in systems, processes, or technology
• Strong team player willing to assist others and contribute to a collaborative environment
• Ability to handle confidential information with discretion

For immediate consideration, send your resume to mmercer@nri-staffing.com