AR Specialist

Metro Washington, (none selected)

Posted: 03/02/2023 Employment Type: Accounts Receivable Industry: Not-for-Profit Job Number: AR3.1MCM

Job Description

The Sr. Accounting Associate will support the accounting and financial services for all  regions, including processing deposits, setting up batches in the association management system, timely and accurate completion of all assigned balance sheet account reconciliations and assist budget managers in preparation of annual budget by providing information on financial activities, as requested. Reconciliation of Concur travel expenses monthly.


The Sr. Accounting Associate will also support the Office Manager in administrative office functions.




The core functions of this position include but are not limited to the following:


Program/Project Management


  • Process lockbox transactions, prepare electronic batches, update lockbox reconciliations, manage billing and collection processes, posting cash receipts from lockboxes and live checks in the accounting system daily.
  • Create daily Personify deferred and direct payment batches based on lockbox receipts, assign batches to Member Support staff members daily, and ensure that all batches are closed and posted within five (5) business days after the end of each month.
  • Create Personify deferred and direct payment batches based on live checks received , assign batches to Member Support staff members, and ensure that all batches are closed and posted within five (5) business days after the end of each month.
  • Manage  billing and collection processes for non-Personify transactions. Prepare and file electronic invoices.
  • Maintains vendor records through various payment portals.
  • Communicates with member institutions regarding payments and updated vendor records
  • Provide support for the annual audit process, including preparing schedules and account reconciliations requested by external auditors  headquarters and Regions for the preparation of consolidated financial statements, annual regional financial statement reviews and the preparation of IRS Form 990 for each entity.
  • Other accounting support projects as assigned.


  • Backup for office manager when manager is out of the office including:
    • Processing mail delivery, distributing it to appropriate staff mailboxes.
    • Processing end of day mail pickup and outgoing express mail.
    • Transporting incoming and outgoing materials, lifting 25-40 lbs.
    • Ordering supplies.
    • Responding to staff office service needs.
    • Assisting with visitors/vendors coming to the office


Resumes should be sent to Catherine Mitchell, 



Job Requirements

  • Must have technical proficiency with Microsoft Office (Word, Excel, and PowerPoint). Intermediate to advanced Excel proficiency is required.
  • Must have technical knowledge of integrated accounting and financial management, reporting and budgeting systems and association management systems.
  • Drive, ability to work in a fast-paced accounting department, and strong project management skills that ensure ability to manage multiple priorities and deadlines.

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Catherine Mitchell
Senior Account Manager

Since 1991, I have had the pleasure of building relationships with clients, candidates and a great team at NRI. The philosophy is simple; honest communication, team work, accountability and passion. It has led me to new experiences, some great new friends and a fantastic network of contacts across diverse industries. The people I have met have shared their interests and we have found much in common; from family bonds including our four legged buddies; to favorite books ; to the great outdoors and the joys of gardening. This has led to the ability to have warm conversations; sharing ideas and conducting business with people I enjoy working with.

I value my network and welcome the opportunity to expand it.
  Please feel free to reach out to discuss your career!

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