Client is seeking a Legal Secretary to support the Legal Team. The Legal Secretary will perform a variety of administrative tasks which includes providing a high level of customer service and support, maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to ensure extraordinary client satisfaction. If this sounds like you, we are looking for someone with experience in a law firm or other legal environment, required.

Candidate must be able to:

• Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines 
• Assist attorneys with preparation of template contracts and other legal documentation of a routine nature
• Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys
• Prepare and maintain spreadsheets and databases for legal files and initiatives
• Process Accounts Payable and Receivable
• Processing reimbursements, expense reports and check requests
• Handles monthly client billing.  Reviews billing proformas for accuracy and completeness
• Process various forms such as expense reports, new business forms, check requests and audit letters
• Prepares annual and/or supplemental audit letter responses
• File and maintain electronic documents in Filesit
• Prepare documents for off-site storage utilizing LegalKey software

Qualifications: 

• Qualified candidates must possess a legal secretary certificate or associate’s degree
• Minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment
• Knowledge of Health Care and Life Sciences law is a plus
• Prior administrative law firm experience required
• Must possess strong calendar management skills
• Must be highly organized and detailed oriented
• Ability to multi-task, meet deadlines and work under pressure
• Must be flexible with schedule including overtime as needed
• Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff
• Must be a team player in addition to working independently on projects as needed
• Must possess the ability to handle confidential information
• Strong knowledge of MS Office Products (Word, Excel, PowerPoint, and Outlook)
• Knowledge of Billing; 3E or Elite Enterprise experience a plus
• Experience with Kofax and DocXTools is preferred but not required